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Technical passport of a building is a document that includes the technical characteristics of the building, instructions for operation, repair and reflects all construction and installation work performed after the commissioning of the building (§5, item 64 of the Spatial Development Act).

The passports contain technical information about the building - year of construction, type of construction, information about the seismic stability of the building, measures to maintain its security and safety, as well as information about all construction and repair work after commissioning of the building, as well as prescriptions for necessary repairs. In general, technical passports establish the degree of safety of buildings in their operation and their condition.

The technical passport is drawn up for all completed new constructions before their commissioning. For already existing constructions the passport is drawn up only after an inspection for establishing their technical characteristics, related to the requirements of Article 169, para 1, para 2 and para 3 of the Spatial Development Act.


The certification procedure is significantly simplified in the presence of properly stored technical documentation related to the construction:

  • Project documentation of the building;
  • Building permit;
  • Act sample 15;
  • Certificate from the cadastre;
  • Permission to use;
  • Ownership documents - notary deed and current sketch;
  • Documents of the owner of the site (certificate from the Registry Agency, if the owner is a legal entity);
  • Documents for changes after permission for use;
  • Invoices for the last 3 years for consumption of electricity, cold and hot water, central heating and gas supply;
  • Certificates from an accredited control body for electrical control measurements: impedance and lightning protection of the building;
  • Logbook and reports from the current inspection of elevator systems installed in the buildings


The proposed deadlines for drawing up technical passports depending on the category of construction are also linked to the stricter requirements of Directive 2010/31 / EU on the energy performance of buildings to reach energy consumption close to zero in 2018 for public buildings and from 2020 - for all new buildings. The increase of the energy efficiency of existing buildings is directly dependent on the assessment of their technical and energy characteristics during the energy audit, as well as on the proposal and implementation of measures from the technical passports related to the increase of safety and energy efficiency. The terms for compiling the technical passports of existing constructions - state, municipal or private property, incl. the constructions - mixed state and private property, or mixed municipal and private property, shall be compiled depending on their category, determined with § 2., para. 2 of Ordinance № 5:

  • for buildings of the first category (residential buildings, cultural monument of world or national importance), second category (residential buildings, cultural monument of local significance) and third category (residential buildings with high construction - over 5 floors or over 15 m at elevation cornice, eaves or roof board) - until 31 December 2015.
  • for buildings of the fourth category - until December 31, 2017 (residential buildings with medium construction - from 3 to 5 floors or from 10 to 15 m at the level of cornice, eaves or roof board);
  • for buildings of the fifth category - until December 31, 2019 (residential buildings with low construction - up to 3 floors or up to 10 m at the level of cornice, eaves or roof board)

Within three months from the issuance of the technical passport, the general meeting of the owners or the association adopts decisions for the implementation of the prescribed measures and instructions. They also determine the amount of necessary funds, their distribution among the owners and the term for their collection.


The technical passport shall reflect all changes in the characteristics of the construction, which occurred during superstructure, extension, restoration, renovation, reconstruction or repair. It should be noted that if a technical passport of the buildings is not made within the time limits prescribed by law, the mayor of the municipality is obliged to order its construction, at the expense of the owners of the building.


  • new buildings from first to fifth category - during construction;
  • constructed buildings from first to fifth category - construction inspection is performed;
  • commercial sites - during construction or by inspecting the construction site;
  • industrial sites - during construction or by inspection of the construction;
  • linear sites (external plumbing connections, external electrical cables, etc.) - during construction or by inspecting the site

The technical passports of the buildings and facilities are drawn up in two copies, one for the owner and one for the municipal administration at the location of the building. For its part, the municipality creates and maintains a register of imported technical passports, where their originals are stored on paper and magnetic media. A certified copy of the passport is also provided to the Agency for Geodesy, Cartography and Cadastre.


  • compilation of an information database for the normative / design / values of the technical characteristics of the inspected construction, incl. and those related to the essential requirements under Article 169, paragraphs 1-3 of the Spatial Development Act;
  • establishing the actual technical characteristics of the construction under the sections of Part A of the technical passport;
  • analysis of the actual technical characteristics of the construction and assessment of their compliance with the normative values, defined in item 1;
  • development of measures;
  • compiling a report on the results of the survey


  • by collecting, researching and analyzing the available technical documentation;
  • by compiling executive drawings - in the absence of technical documentation;
  • through inspection and measurements of the construction for collection of technical data /the type and dimensions of the defects, damages or destructions in the construction are described/;
  • by performing the necessary calculation checks /related to measurements, test loads, etc./;
  • the actual technical characteristics of the construction and their comparison with the normative characteristics under the essential requirements of art. 169, para 1-3 of the Spatial Development Act shall be documented in tabular form for each construction depending on its purpose.
  • for multi-family residential buildings - declaration by the owners of internal major or current repairs / reconstructions / change of purpose of separate sites by type and time / year or repairs performed on the operation of common parts of the buildings

The inspection of the constructions is carried out by consultants with a license under art. 176c, para 1-4 of the Spatial Development Act.

Contact us now to learn more about our services in the field of technical certification of new and existing buildings and facilities of technical infrastructure.